Procurement Officer

The Procurement Officer is responsible for managing the procurement process to ensure the timely, cost-effective, and efficient sourcing of goods and services. This role involves vendor management, negotiating contracts, ensuring compliance with procurement policies, and monitoring inventory levels. The Procurement Officer will work closely with internal departments to meet the organization’s needs while maintaining high ethical standards.

Key Responsibilities:

• Vendor and Supplier Management:
  • Identify, evaluate, and establish relationships with suppliers.
  • Negotiate contracts, prices, and terms with vendors to achieve favorable terms.
  • Monitor supplier performance to ensure timely deliveries and quality standards.
  • Maintain a supplier database and update it regularly.
• Procurement Process Management:
  • Prepare purchase orders, requisitions, and tender documents in accordance with company policies.
  • Analyze purchasing needs and forecasts to plan and manage procurement activities.
  • Manage the procurement process from request to payment, ensuring accurate and timely completion.
• Cost Control and Budget Management:
  • Monitor procurement expenses, ensuring cost-effective purchasing while maintaining quality.
  • Participate in budget planning and forecasting related to procurement.
  • Implement cost-saving strategies without compromising quality.
• Compliance and Reporting:
  • Ensure compliance with company procurement policies and applicable legal regulations.
  • Maintain accurate records of all procurement activities.
  • Prepare and submit procurement reports and updates to management.
• Inventory and Stock Management:
  • Coordinate with relevant departments to manage inventory levels and avoid stock outs.
  • Conduct regular inventory audits and stock control.
• Risk Management:
  • Identify risks in the supply chain and develop contingency plans.
  • Ensure contracts and purchases adhere to risk management guidelines.